Evaluation Fields

The Equipment module's evaluation fields help agencies estimate the running cost of its equipment. These fields can also be used to assess a piece of equipment's life span, based on running costs and recorded usage.

Users supply the data for certain evaluation fields (which appear in white in the module), while other fields are calculated automatically by the system (and are grayed out in the module).

User Populated Fields

The fields highlighted in color in the screenshot below must be populated by the user before the system can calculate values for other fields.

The following fields, highlighted in orange above, record information about the status of the equipment when it was put into service.

Start Date

The date the equipment entered into service.

Starting Hourmeter

Starting Other Meter

The meter reading when the equipment entered into service.

The fields highlighted in blue above store data about the life-expectancy of the piece of equipment.

Service Life

The number of years the equipment is expected to be in service.

Maximum Hourmeter

Maximum Other Meter

The anticipated maximum meter reading for the equipment.

Maximum Cost

The maximum amount of money available to spend on equipment repairs and preventative maintenance during the equipment's life span.

The fields highlighted in green predict the estimated annual usage of the equipment.

Est Annual Hourmeter

Est Annual Other Meter

The estimated annual meter reading for the equipment.

Est Annual Cost

The estimated annual expenses for the equipment.

Calculated Fields

Once a user supplies the pertinent data and the record is saved, the system automatically calculates values for the remaining fields, which relate to the current state of the equipment. These system-calculated fields are highlighted in color in the screenshot below.

The data that the system uses to calculate these fields come from Meter Reading, Inspection, Work Order, and Reset records for the equipment. When the system detects that such a record has been created (that is, the record has a more recent date and higher meter reading), Lucity updates the system-calculated fields.

Lucity updates these values each night, as well as when a user saves or refreshes the Equipment record.

Current Amount
Current Date	The last date that any Work or a Meter Reading was recorded for the equipment.
Current Hourmeter Current Other Meter	The most recent meter reading, as reflected in an Inspection record, Readings record, or a Work Order.
Amount Used
Years Used	The number of years the equipment has been in service. Calculated as: Current Amount Date - Starting Amount Date.
Used Hourmeter Used Other Meter	The number of hours the equipment has been used since being put into service. Calculated as: Current Amount Meter - Starting Amount Meter.
Used Cost	The total dollar amount spent on the equipment to date. This includes Work Order costs and any additional costs listed in the grids on the Cost tab.
Remaining Amount
Remaining Years	The number of years left in the equipment's estimated maximum life span. Calculated as: Maximum Amount - Amount Used.
Remaining Hourmeter Remaining Other Meter	The number of working hours remaining in the equipment's estimated life span. Calculated as: Maximum Amount - Amount Used.
Remaining Cost	The dollar amount left in the budget for equipment repairs and maintenance. Calculated as: Maximum Amount Cost - the Amount Used Cost.
Actual Annual Amount Used
Actual Hourmeter Actual Other Meter	The number of hours the equipment is used in a year. Calculated as: Amount Used Hourmeter / Amount Used Date or Year.
Actual Cost	The dollar amount spent to keep the equipment running during the course of a year. Calculated as: Amount Used Cost / Amount Used Date or Year.
Approx Remaining Life Span
Remaining Life (Hourmeter) Remaining Life Other	An estimate of the number of additional years the equipment is expected to run. Calculated as: Remaining Amount Hourmeter or Other Meter / Actual Annual Amount Used Hourmeter or Other Meter.
Remaining Cost Life	The dollar amount remaining, per year, to keep the equipment working. Calculated as: Remaining Amount Cost / Actual Annual Amount Used Cost.
Average Cost per Meter
Average Cost Hour Average Cost Othermeter	The cost to run the equipment for one iteration of the meter. For example, it costs $100 to run the equipment for one hour. Calculated as: Amount Used Cost / Amount Used Hourmeter or Other Meter.